How to Prepare for an Inspection Focused on Common regulatory issues in the building supply chain

In the building materials industry, compliance doesn’t stop at your warehouse door. From sourcing and transportation to storage and labeling, every point in the supply chain is subject to regulations that protect worker safety, environmental standards, and product integrity. When a regulatory inspection is on the horizon—whether from OSHA, the EPA, DOT, or local authorities—being prepared is essential.

Here’s how to get inspection-ready and address the most common regulatory issues found in the building supply chain.

• Understand What Inspectors Are Looking For

Different regulatory bodies focus on different aspects of your operation. For example:

OSHA will inspect for workplace safety hazards, PPE compliance, and proper hazard communication.

EPA may examine chemical storage, waste management, or treated wood product labeling.

DOT focuses on transportation safety, including securement, labeling of hazardous materials, and driver logs.

Local building and fire inspectors may review permits, signage, storage layouts, and emergency egress access.

Knowing who’s coming—and why—helps you tailor your preparation efforts accordingly.

• Audit Your Documentation

One of the first things inspectors will request is documentation. Make sure the following are up to date and readily accessible:

Employee safety training records

Safety Data Sheets (SDS) for all hazardous materials

Inventory records for regulated products (chemicals, treated wood, adhesives, etc.)

Shipping logs, bills of lading, and DOT documentation

Inspection and maintenance records for vehicles and equipment

Environmental permits or compliance certificates, if applicable

Keep both hard copies and digital backups in a centralized, organized location.

• Inspect Your Labeling and Signage

Improper or missing labels are among the most common citations across the supply chain. Check that:

Hazardous materials are labeled in accordance with OSHA/GHS requirements

Shipping containers and pallets include proper DOT and EPA labeling

Treated wood products display the correct end-use and chemical treatment information

All workplace signs (e.g., “Exit,” “No Smoking,” “Eye Protection Required”) are in place and visible

Perform a walkthrough with a checklist to identify any gaps before inspectors do.

• Verify Safety Protocols and PPE Usage

Inspectors will observe your work environment to ensure employees are using the right safety procedures and protective gear. Make sure:

Employees know when and how to use PPE (gloves, masks, safety glasses, etc.)

Emergency exits, eyewash stations, and fire extinguishers are accessible and clearly marked

Forklift and material handling procedures are being followed

Workers are trained to identify and report unsafe conditions

Safety must be visible and consistent—not just something in a binder.

• Ensure Proper Material Storage and Handling

Storage of building materials—especially chemicals, flammable products, or treated wood—must meet regulatory standards. Be sure:

Materials are stored according to label guidance (e.g., dry, ventilated areas)

Incompatible chemicals are separated

Racking systems are inspected and in good condition

Aisles are clear and emergency access is not blocked

Spill containment and response kits are available and properly stocked

Even basic disorganization can be flagged as a safety issue.

• Train and Prepare Your Team

An inspection can catch employees off guard if they haven’t been trained. Conduct a short pre-inspection briefing covering:

How to respond to inspector questions

Where key documents are stored

Who is the designated point of contact for the inspection

The importance of honesty and professionalism during the process

If possible, perform a mock inspection to build confidence and correct issues in real time.

• Stay Ahead of Regulation Changes

The building supply chain is evolving, and so are the rules. In 2025, expect increased focus on:

Climate impact and carbon reporting (especially around sourcing)

Hazardous waste management

Enhanced labeling and transparency for treated materials

Digital recordkeeping and traceability across the supply chain

Use compliance software or industry bulletins to stay updated and adjust your processes proactively.

Final Thoughts

Preparing for a regulatory inspection is about more than checking boxes—it’s about showing that your business takes safety, compliance, and operational integrity seriously. By auditing your processes, training your team, and fixing small issues before they become big problems, you can turn inspections into opportunities to improve—not just survive.

A well-prepared facility is not only more likely to pass an inspection—it’s better positioned for long-term success in a competitive industry.