In multi-yard operations, real-time inventory visibility is no longer a luxury—it’s a requirement. When products are spread across cities, states, or even countries, the ability to track, allocate, and transfer stock instantly becomes the key to fulfilling orders on time and maximizing resource use.
But visibility is only as good as the data behind it. That’s why top distributors in 2025 are focused on tracking the right Key Performance Indicators (KPIs) to ensure inventory is not just accurate, but actionable across every location.
Tracking the right KPIs helps your team stay aligned, your ERP stay accurate, and your customers stay satisfied.
How closely physical inventory matches what’s recorded in your system at each yard.
High accuracy means you can trust your system to fulfill orders, allocate stock, and quote availability without second-guessing.
Benchmark: Aim for 97–99% accuracy for stocked items.
The percentage of customer orders that can be fulfilled from the primary yard without substitutions or transfers.
A low fill rate in one location might suggest stock hoarding, poor forecasting, or slow replenishment.
Bonus: Compare fill rates across yards to identify which need better stocking strategies.
How long it takes to move stock from one yard to another to fulfill an order or balance inventory.
Slow transfers cost time and money. Fast-moving suppliers are now tracking and optimizing internal logistics like a delivery fleet.
How long specific SKUs sit in each yard before they’re sold or transferred.
Long aging times tie up space and capital. This KPI helps you make decisions about markdowns, inter-yard transfers, or SKU reduction.
How long individual SKUs remain unavailable at a given yard.
This tells you how much business you’re potentially losing and whether replenishment processes are working efficiently.
How many times a yard’s inventory is sold and replenished in a given period.
High turnover = efficient use of space and capital. Low turnover = excess stock and wasted capacity.
Adjust reorder points based on this metric to balance availability and efficiency.
The number and frequency of stock movements between locations.
Frequent transfers might indicate poor forecasting—or opportunities to centralize slow movers.
The number of unaccounted adjustments, write-offs, or cycle count variances per yard.
Reveals which yards may need better training, tighter SOPs, or physical layout changes to reduce shrinkage.
Real-time stock visibility is about more than dashboards—it’s about equipping every yard to perform at its best. The right KPIs help you detect problems early, shift resources quickly, and serve customers with confidence. Start tracking these metrics today and watch your multi-yard operation become a leaner, smarter, and more profitable machine.
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