ERP systems are powerful—but only if your people know how to use them. Whether you’re onboarding warehouse workers, yard staff, dispatchers, or office teams, the key to ERP success is a training library that’s accessible, practical, and scalable.
A well-structured training library doesn’t just reduce onboarding time—it builds confidence, improves adoption, and reduces system errors across your entire operation.
Here’s how to use tech tools to create and manage a high-impact ERP training library your teams will actually use.
- Start With a Learning Management System (LMS)
✅ Why it matters:
An LMS lets you organize, assign, and track training materials for every role in your organization.
💡 Tech Tools to Try:
TalentLMS – great for warehouse and operations teams
Trainual – perfect for SOPs, videos, and ERP process documentation
SAP Litmos – ideal if you’re using SAP or other enterprise ERPs
What to include in your LMS:
Role-based onboarding tracks (yard, warehouse, office)
Quizzes to reinforce learning
Certifications or completion badges
- Use Screen Recording Tools for Step-by-Step Demos
✅ Why it matters:
Video is one of the fastest ways to teach ERP tasks, especially for hands-on learners.
💡 Tech Tools to Try:
Loom or Vidyard for quick, shareable walkthroughs
Snagit for annotated screen captures
Camtasia for more advanced training video creation
Tips:
Keep videos short (under 5 minutes)
Focus on one process per video (e.g., “How to create a work order”)
- Create a Searchable, Cloud-Based Knowledge Hub
✅ Why it matters:
Your team should be able to search for answers on demand—without waiting on a supervisor.
💡 Tech Tools to Try:
Notion – simple, modern knowledge base with searchable pages
Confluence – ideal for ERP project teams with lots of documentation
Google Drive or SharePoint – for easy folder-based access
Include:
PDFs of SOPs
ERP field guides (with screenshots)
FAQs and troubleshooting steps
- Use QR Codes in Physical Work Areas
✅ Why it matters:
Make training and instructions instantly accessible at the point of need, especially for field and warehouse roles.
💡 Tech Tools to Try:
QR Code Generator – create links to training docs or videos
Bitly – shorten and track link clicks for analytics
Use cases:
Post QR codes at computer stations, docks, or label printers
Link to relevant how-to guides or short videos
- Build Interactive SOPs With Visuals and Checklists
✅ Why it matters:
Visual SOPs are easier to follow and reduce ERP usage errors during onboarding.
💡 Tech Tools to Try:
Scribe – automatically turns screen actions into visual SOPs
Process Street – interactive checklists for recurring ERP workflows
Canva – for designing easy-to-read quick-reference posters
Content to include:
Common ERP workflows (e.g., receiving, inventory adjustments)
Error prevention tips
System navigation tips by role
- Track Engagement and Learning Progress
✅ Why it matters:
You can’t improve what you don’t measure.
💡 Tech Tools to Try:
LMS dashboards (from Trainual, TalentLMS, etc.)
Google Forms + Sheets – for custom quizzes and feedback tracking
Power BI or Tableau – to visualize ERP training completion across departments
Track:
Completion rates
Quiz scores
Feedback on training clarity and usefulness
- Collect Feedback and Continuously Improve
✅ Why it matters:
ERP systems evolve—and so should your training.
💡 Tech Tools to Try:
Typeform or Google Forms for short surveys
Slack or Teams channels for ERP-related questions and peer support
Trello or ClickUp for managing updates to your training library
Questions to ask:
“What part of the ERP was hardest to learn?”
“What training helped you most?”
“What’s missing from the library?”
Final Thoughts
A strong ERP training library doesn’t just reduce ramp-up time—it creates a culture of clarity, confidence, and continuous improvement across your teams.
By using the right tech tools, you can: ✅ Keep training content organized and role-specific
