— How ERP Software Can Streamline Every Step from Warehouse to Worksite
🧱 Why Jobsite Delivery Is More Complex Than Standard Shipping
In the building materials industry, delivery is different:
You’re sending large, heavy, and fragile materials
Jobsite access isn’t always easy—or even clear
Materials often need to arrive in phases (e.g., framing, roofing, finish)
Contractors work on tight schedules and need predictable drop-offs
This means your dispatching workflow needs to be precise, flexible, and fully connected to your inventory and order system—and that’s where ERP software changes the game.
✅ Step 1: Accurate, Real-Time Inventory Visibility
The Challenge:
You can’t dispatch what you don’t have—partial loads, missed SKUs, or incorrect quantities cause major jobsite friction.
ERP Fix:
Sync orders with live inventory levels across all yards
Block dispatch for out-of-stock or backordered items
Provide sales reps and logistics teams real-time product availability
➡️ Accuracy starts at the source.
✅ Step 2: Digital Dispatch Planning & Route Optimization
The Challenge:
Manual scheduling = inefficient truck usage, missed drop-offs, and delivery overlap.
ERP Fix:
Use built-in dispatch scheduling tools
Assign trucks and drivers to orders based on location, weight, and delivery windows
Optimize routes for fuel efficiency and time savings
➡️ Smarter scheduling = lower costs and happier customers.
✅ Step 3: Assign Delivery Instructions at the Order Level
The Challenge:
Jobsite chaos happens when drivers don’t know where to go, where to drop, or who to contact.
ERP Fix:
Attach site-specific instructions to each order (e.g., “Unload by trailer at rear gate”)
Include maps, gate codes, or contact names in dispatch sheets
Enable driver access via mobile ERP or delivery app
➡️ The right info = one delivery, no callbacks.
✅ Step 4: Enable Staged or Phased Deliveries
The Challenge:
Most jobsites can’t handle (or don’t want) all materials at once.
ERP Fix:
Break orders into phased deliveries—framing, drywall, finish, etc.
Assign dispatch dates based on project timeline
Generate pick lists and loading plans for each phase
➡️ Build jobsite trust by matching their schedule, not yours.
✅ Step 5: Ensure Load Accuracy with Barcode Scanning
The Challenge:
Wrong materials on a truck = double work for your team and delays for the builder.
ERP Fix:
Use barcode scanners to confirm load accuracy at the dock
Match each scanned item to the ERP order list
Flag any mismatches before the truck rolls out
➡️ No guesswork, just good data.
✅ Step 6: Capture Proof of Delivery (POD) in Real Time
The Challenge:
Without documentation, disputes over what was delivered—and when—are common.
ERP Fix:
Let drivers capture digital signatures, photos, or timestamps on-site
Automatically upload POD to the order record in your ERP
Send delivery confirmation emails to customers or project managers
➡️ You’ve got receipts—literally.
✅ Step 7: Analyze Delivery Performance and Improve
The Challenge:
If you’re not measuring dispatch KPIs, you’re missing chances to cut costs and boost satisfaction.
Key Metrics to Track in ERP:
On-time delivery rate
Average delivery window accuracy
Cost per mile or per load
Return or redelivery rate
Driver efficiency
ERP Reporting Bonus:
Run weekly or monthly delivery reports by yard, driver, or order type to fine-tune your ops.
➡️ Better data = better delivery decisions.
